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JOB DESCRIPTION: Office Administrator
Organization Mission: The Sandwich Arts Alliance (SAA) is an artist-driven non-profit organization that promotes the arts and the artist – business and the arts, empowering artists, serving as a platform for new works cultivating our creative economy and culturally enriching the Sandwich MA community and its visitors.
Overview of the Role: This 20-hour-per-week position will support the efficient day-to-day operations of the SAA. This 300-member organization is largely run by a group of volunteers with defined responsibilities supported by paid subcontractors for selected functions such as marketing, media relations, website updating, etc. The Office Administrator is the consistent go-to person for task execution, under the direction of the SAA Board President, who is also a volunteer. The Office Administrator will be based at the SAA’s Center at 124 Route 6A, with regular hours Mondays through Fridays from 10 am – 2 pm (negotiable) for this position.
Office Administrator Responsibilities:
Facility Oversight:
Qualifications:
Proposed Compensation:
Hourly rate commensurate with relevant experience. No health benefits or paid time off associated with this part-time position.
Other Benefits:
To Apply:
Send resume and cover letter to westerhousej@gmail.com
Or
Mail resume and cover letter to:
Search Committee
Sandwich Arts Alliance
124 Route 6A
Sandwich, MA 02563
No phone calls please
Sandwich Arts Alliance is an Equal Opportunity Employer.
Organization Mission: The Sandwich Arts Alliance (SAA) is an artist-driven non-profit organization that promotes the arts and the artist – business and the arts, empowering artists, serving as a platform for new works cultivating our creative economy and culturally enriching the Sandwich MA community and its visitors.
Overview of the Role: This 20-hour-per-week position will support the efficient day-to-day operations of the SAA. This 300-member organization is largely run by a group of volunteers with defined responsibilities supported by paid subcontractors for selected functions such as marketing, media relations, website updating, etc. The Office Administrator is the consistent go-to person for task execution, under the direction of the SAA Board President, who is also a volunteer. The Office Administrator will be based at the SAA’s Center at 124 Route 6A, with regular hours Mondays through Fridays from 10 am – 2 pm (negotiable) for this position.
Office Administrator Responsibilities:
Facility Oversight:
- Conduct on-site sales, as needed, for artwork displayed and ticketed events
- Manage and input scheduling requests for the building and update the online calendar
- Manage the scheduling of 7-day volunteer coverage for the building for 3-hour shifts (2 people in the building at all times)
- Manage CORI process for volunteers in selected roles, as directed by the SAA President
- Report maintenance issues to the SAA President and schedule maintenance work as requested
- If required, run errands, such as picking up marketing materials at vendors in coordination with the VP of Marketing
- Email volunteers for poster distribution when notified by the VP of Marketing
- Using ticket contact information provided, enter relevant data to Little Green Light (LGL) donor management software and Constant Contact database
- Forward emails to appropriate people, as directed by the SAA President
- Check P.O. Box twice per week and distribute to appropriate people, as directed
- When checks arrive in the mail, complete LGL form to trigger data entry and Treasurer action
- Manage SAA Google Docs, as directed, to upload appropriate files, point requests to correct folders, upload current versions, and manage permissions
- Organize and send out newsletter and email blasts via Constant Contact as directed by the VP of Marketing
- Manage photo archive files; add photos from each event, as directed
- Organize and maintain book of press clippings
- Other duties as assigned by the SAA President
Qualifications:
- Associates Degree or above
- Experience with Google Docs, Microsoft Office, file management systems, and data entry
- Experience with Constant Contact preferred, but not required
- Quick Books knowledge a plus, but not required
- Reliability and attention to detail, with demonstrated ability to complete tasks in timely manner
- Customer service and/or retail work experience preferred
- Experience with art galleries or classes preferred but not required
- Current Massachusetts driver’s license and ability to drive short distances
- Successful completion of CORI screening
- Ability to lift and carry up to 30 pounds short distances (to move boxes, chairs, etc.)
- Flexibility to adapt to changing conditions as the organization evolves
Proposed Compensation:
Hourly rate commensurate with relevant experience. No health benefits or paid time off associated with this part-time position.
Other Benefits:
- Working in a highly collaborative, creative environment
- Being part of the growth of an exciting young arts organization
To Apply:
Send resume and cover letter to westerhousej@gmail.com
Or
Mail resume and cover letter to:
Search Committee
Sandwich Arts Alliance
124 Route 6A
Sandwich, MA 02563
No phone calls please
Sandwich Arts Alliance is an Equal Opportunity Employer.